Career Opportunities

The Knox School in Saint James is a nonsectarian, independent college preparatory boarding and day school for grades six through twelve with a post graduate year. Knox provides students with a strong and supportive academic program, a familial environment, small class sizes, and enriching arts and athletic programs.

Current Openings:

School Nurse (Lead)

The Knox School, a private International Boarding and Day school in Saint James, New York, is looking to hire a Lead Nurse to oversee the health and wellness of its boarding and day students and to supervise other P/T Nursing Staff.

The qualified candidate must be a New York State Licensed Registered Nurse with a BS in Nursing. Previous private boarding school experience is not required; however, knowledge of immunizations and management of allergies, asthma, seizures, and concussions is a plus.

This is a full-time position from the middle of August until the middle of June with part-time hours during the summer. The daily hours for this position are from 7:00 a.m. to 3:00 p.m., Monday through Friday and three to five hours per week over the summer.  Most work over the summer can be done from home. This person must be available for three registration evenings during the summer as well. As the lead nurse, the successful candidate will have the ability to supervise three to five other nurses, manage the on-call schedule, oversee an online medical database system, submit student medical billing to the business office, order medical supplies, maintain the School’s AEDs, drive students to and from the doctor’s office and communicate with families regarding student health concerns. The successful candidate will enjoy working in a familial environment and have excellent communication skills. This candidate is a team player and will enjoy working with a group of educators to ensure the optimal health of the school’s students.

The candidate will report directly to the Head of School. He/She will be available on-call on rotating weekends and an occasional overnight. The salary is $60,000 plus additional compensation for on-call and overnight work. Please email your resume and three references to vriccardi@knoxschool.org

Daily

  • Review all nursing notes from the previous evening and receive a report from the on-call nurse.
  • Prepare and administer medication for morning medication and afternoon medication
  • Prepare medication that will be given after 7:00 pm by Administrator on Duty (AOD)
  • Assess and treat any students that stop into the office
  • If students require overnight care, prepare the room and contact the on-call nurse
  • Make medical appointments for students
  • Email parents of boarding students if the student has a medical appointment so that parents are made aware
  • Update parents after medical appointments
  • If prescriptions are required, forward the insurance information to Spage’s Pharmacy and have the nurse pick up the medication
  • Prepare hard-copy medication orders and schedule for administration for nurses
  • Submit payroll for nurses
  • Be available after hours to assist with emergencies (you may receive calls from AODs and on-call nurses)

 

Weekly

  • Prepare weekend medication for AOD
  • Check medication counts and obtain refills orders from doctor and pick up medication from Spage’s (if day student calls parents for refill)
  • Every other week finalize payroll hours for nurses
  • Every third week attend the Circle of Care meeting
  • Scan EOBs into charts making sure that no balance is due
  • If insurance payments are incorrect, call the insurance company to correct the bill

 

Monthly

  • Check AEDs and medication safes (restock of necessary)
  • Schedule nurses for the following month; if any shifts cannot be covered, they become the Lead Nurse’s responsibility

 

Yearly or when needed

  • Check RN licenses, BLS certifications, concussion training certifications
  • Submit immunization report to NYS
  • Order supplies
  • Request payment to be processed for Medical Director
  • Review all students’ Magnus health charts, approve or request more information for all requirements to clear students for arrival on campus
  • Prepare immunization list if immunes are needed when the student arrives or if immunizations are due during the year
  • Schedule flu clinic with medical Director and prepare flu consent forms
  • Maintain Epipen orders

Senior Accountant

Position Title: Senior Accountant

Location: The Knox School, St. James, NY

Employment Type: Full-Time

Reports To: Head of School

About The Knox School: The Knox School, a nonsectarian, independent college-preparatory boarding and day school for grades six through twelve and post graduate, is currently accepting applications for a Senior Accountant.. Knox provides students from around the world with a strong and supportive academic program, a familial environment, small class sizes, and enriching arts and athletic programs. 

Position Summary: The ideal candidate will have experience as an accountant in the private school sector. As a strong communicator and skilled accounting professional, this person will be in charge of all functions of the Business office with one direct report. This individual will be responsible for maintaining the integrity of financial operations, ensuring accurate and timely financial reporting, and supporting the school’s strategic financial planning. The Senior Accountant will work closely with the Head of School and Board of Trustees to enhance the financial sustainability of the school.

Key Responsibilities:

  1. Financial Reporting and Analysis:
    • Prepare and present accurate and timely financial statements, including balance sheets, income statements, and cash flow reports.
    • Conduct financial analysis to identify trends, variances, and opportunities for cost savings and efficiency improvements.
  2. Budgeting and Forecasting:
    • Lead the annual budgeting process, working closely with department heads to develop realistic and achievable budgets.
    • Monitor and report on budget adherence, providing insights and recommendations to manage variances.
    • Prepare financial forecasts to support strategic planning and decision-making.
  3. Internal Controls and Compliance:
    • Establish, monitor, and enforce internal controls to safeguard the school’s assets and ensure the accuracy of financial records.
    • Ensure compliance with relevant financial regulations, accounting standards, and school policies.
    • Coordinate and manage the annual financial audit and 403b audit, liaising with external auditors and addressing any audit findings.
  4. Accounts Management:
    • Oversee accounts payable, accounts receivable, payroll, and general ledger functions.
    • Accounts Receivable – cash receipt posting, tuition application, deposits, etc.
    • Accounts Payable – determine weekly payment selections, while managing cash flow.
    • Ensure timely and accurate processing of transactions, reconciliations, and month-end and year-end closings.
    • Manage the school’s cash flow, including forecasting and optimizing liquidity.
  5. Financial Strategy and Support:
    • Assist the Head of School in developing and implementing financial strategies to support the school’s mission and long-term goals.
    • Provide comprehensive financial updates to the Head of School by evaluating, analyzing, and reporting appropriate financial data on a monthly basis. 
    • Guide financial decisions by applying company policies and procedures to current economic landscape
    • Participate in special projects and initiatives as assigned by the Head of School.

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field; CPA or CMA certification preferred.
  • Minimum of 3 years of progressive experience in accounting or financial management, preferably in an educational or non-profit organization.
  • Strong knowledge of Blackbaud’s Financial Edge NXT accounting software 
  • Strong knowledge of Generally Accepted Accounting Principles (GAAP) and financial reporting standards.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Experience in online payroll systems. 
  • Proven experience with budgeting, forecasting, and financial analysis.
  • Excellent organizational, analytical, and problem-solving skills.
  • Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders.

Benefits: The Knox School offers a competitive salary and benefits package, including health insurance, retirement plan, tuition remission for qualified dependents, and professional development opportunities.

  • Paid Vacation and sick time
  • Paid Holidays
  • Medical, Dental and Vision benefits available
  • 403b Plan

Starting Salary: $80,000

Application Process: Interested candidates should submit a resume, cover letter, and references to vriccardi@knoxschool.org by June 30, 2024. In the cover letter, please address your qualifications and experience, and why you are interested in joining the Knox team.

Knox is an equal opportunity employer and values diversity. We encourage individuals from all backgrounds to apply. This job description is intended to convey information essential to understanding the scope of the Senior Accountant position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the role.

Contact Information: The Knox School   541 Long Beach Rd   St. James, NY  11780 631-686-1600 www.knoxschool.org 

Student Life Coordinator

Title: Student Life Coordinator

Location: St. James, Long Island

As a Student Life Coordinator at The Knox School, you will be an integral part of the residential life team, dedicated to creating a vibrant and supportive community for our International and Domestic boarding students, and bridging the gap between boarding and day students. In this role, you will work closely with the Head of School, dorm parents and other staff members to develop and implement programs and initiatives that enhance student engagement, well-being, and personal growth outside the classroom. We are seeking an energetic, dynamic and passionate individual who enjoys being with young people and who has a vision for what a vibrant and successful student life program should be. 

The ideal candidate is a master motivator, and is in-tune to the unique wants and needs of today’s youth.

This is a full-time, 12 month live-in residential position that includes a mix of daytime, evening, and weekend responsibilities.

Responsibilities:

Program Development and Implementation:

    • Collaborate with the Head of School and residential life team to develop and implement a wide range of student-life programs and activities, including social events, recreational outings, community service projects, and cultural celebrations.
    • Design and facilitate student-leadership development programs and training sessions to empower students to take an active role in shaping their residential community.
    • Coordinate with student organizations, clubs, and committees to support their initiatives and promote student engagement.

Student Support and Advocacy:

      • Serve as a mentor, advisor, and advocate for boarding students, providing guidance, support, and referrals to resources as needed.
      • Build positive relationships with students, actively listening to their concerns, ideas, and feedback, and advocating for their needs within the school community.
      • Assist students in navigating academic, social, and personal challenges, offering mentorship and coaching to help them thrive.

Residential Community Building:

      • Organize and facilitate community-building activities, discussions, and programs to foster a sense of belonging and inclusion among boarding students.
      • Work collaboratively with dorm parents and other staff members to create a welcoming and supportive living environment that promotes positive relationships and mutual respect.
      • Plan and execute orientation programs and transition support services to help dorm parents and new students acclimate to boarding life and integrate into the residential community.

Administrative Duties:

      • Maintain accurate records of student participation in programs and activities, as well as incidents and concerns related to student well-being and safety.
      • Assist in the development and implementation of policies, procedures, and guidelines related to student life and residential living.
      • Collaborate with other school departments and external partners to coordinate logistics, resources, and support for student life programs and events.
      • Communicate activities and events via the Weekly (sent Thursday for the following week)  and Weekend (sent Wednesday for the upcoming weekend)  Bulletins

Qualifications:

  • Bachelor’s degree in any related field.
  • Previous experience working in an independent boarding school setting, overnight camp, college RA, etc…
  • Strong interpersonal skills and the ability to build rapport with students, staff, and parents from diverse backgrounds.
  • Excellent communication and facilitation skills, with the ability to engage and motivate students in group settings.
  • Empathy, compassion, and a commitment to supporting the holistic development and well-being of students.
  • Ability to work independently and collaboratively in a fast-paced and dynamic environment.
  • Flexibility, creativity, and a positive attitude towards challenges and opportunities in student life.

The Knox School is committed to providing a supportive and inclusive living environment that fosters the personal and academic growth of our students. If you are passionate about student development and community building and are excited about the opportunity to make a difference in the lives of young people, we encourage you to apply for the position of Student Life Coordinator.